Services

Meeting Management

A Personal Touch

As former hoteliers, our experience in hotel operations and connections with hotel partners set us apart. Our goal is to exceed your expectations in all aspects of the conference. We know every event is unique and client objectives vary, so our method is to customize all our services. Below is a sample of what we can do for you:

Program development
Set budgets based on criteria
Evaluate financials
Manage hotel room-blocks
Plan food and beverage arrangements
Manage speakers, including travel and housing arrangements
Timeline development
Transportation coordination (shuttles, private cars, motor coaches, etc.)
Coordinate audio-visual needs
General Session production
Develop meeting specifications using industry standards
On-site event administration, staffing supervision, and supplier management
Billing reconciliation
Post-conference evaluation

Exhibit & Sponsorship Sales

We Never Forget a Face

At dLPLAN we get to know your sponsors. We recognize the critical role of sponsors and the financial impact they have on your event to keep registration rates affordable and attractive. For nearly 30 years we have cultivated long-lasting exhibitor and sponsor relationships on behalf of our clients.

Your Best Supporting Actor

We become well versed in client industries to ensure we represent your best interest, while keeping sponsor objectives in mind as well. At your fingertips is a highly skilled team of consultants that will work with you on the entire process of exhibit, advertisement and sponsorship sales. From creating and pricing sponsorships to managing all aspects of the sales, we can meet your revenue goals and provide fulfillment support.

Create exhibit & sponsorship program
Set revenue goals
Source sponsorships that engage and sell
Create exhibit & sponsorship prospectus
Apply valuable industry knowledge
Prospecting leads
Market to potential sponsors
Maintain prospect database
Develop sponsor relationships
Manage sponsorship fulfillment
Implement online application & payment systems

Show Management

Our team has nearly three decades of tradeshow consulting and management experience. We have managed shows throughout North America ranging from 10,000 square feet to 300,000 square feet of exhibits.

They are your prized exhibitors. We take very seriously the distinguished role we play in communicating with them and building long term relationships to ensure their expectations are met. Our method is to work with exhibitors to create a floor plan for maximum booth traffic that engages attendees and provides a rewarding experience.

A sample of what we do for your show’s success includes:

Floor Plan development
General Services Contractor RFP & evaluation
Integrate an exhibit program with your conference
Distribute exhibitor services kit
Space draw & booth assignment
Create applications and terms & conditions
Exhibitor Customer Service Management
Manage Interactive Online floor plan
Web-based application & payment system
Design & print Exhibitor Badges
Pre-planning with Exhibit Contractor on exhibit set-up, tear down, and logistics
On-site Exhibit Management

Event Marketing

Bringing Your Event to Life

We are not just a meeting management company handling logistics. We are a polished and talented consulting business looking at all angles of a conference and marketing to its members, exhibitors and sponsors. We will write and execute a multi-platform marketing plan to bring life to your important event – with effective results.

Whether it is promoting through printed materials, a custom website or creating a conference program and signage, our marketing plan will gain you the exposure you need to make your event grow.

Print Publications
Custom Event Websites
Branding
Advance Mailings
Custom contact database for prospects
Implement and design Email Marketing Campaigns
Conference programs
Email Marketing Management
Graphic design services
Sponsorship brochures

Registration

Utilizing our vast experience with leading registration technology, we support all of the sometimes hectic registration process. We are an extension of your committee, taking the lead on customer service support during the entire registration period – so you can focus on a great event.

Our services include:

Email marketing to attendees
Create advance registration forms
Provide attendee support
Distribute emailed confirmations
Manage online registration system
Handle data entry of all manual registrations
Provide custom reporting on registration data
Badge and event ticket production
Support creating and distributing attendee materials
Onsite registration
Event Staffing
Distributing attendee surveys

Venue Sourcing & Contracting

Venue Sourcing

Bringing the Best to You

As dlPLAN works closely with its national base of business partners and local CVB’s, our clients enjoy the best of both worlds. This has given us significant insight and influence both with hotels and convention centers. Our relationships provide added value and significantly enhance our results with these services.

Evaluate all potential sites in selected city
Create an analysis that outlines key venue information for use in selection process
Negotiate hotel contract based on client requirements
Consult and advise on hotel room block
Assess all terms that reflect meeting space, hotel room block, AV and catering fees along with other services needed
Review all needed requirements of project that complete the contractual process
Secure and contract selected venue with all desired terms

Virtual + Hybrid Conventions

The Meetings and Events World is evolving, and so are we! Whether you are hosting a fully virtual meeting or hybrid format, our team has adapted to provide virtual experiences that include elements of in-person events. We provide numerous services from sourcing virtual platforms, to exhibitor and sponsor management, overseeing A/V and production, managing the logistics of speakers and sessions, creating attendee engagement, and even creating custom event boxes mailed to attendees’ doorsteps, we will strategize and integrate technology to bring your conference to the next level. Our objective is for you to continue achieving your organization’s goals, no matter where you are in the world.